Managing Your Retreat Calendar
Your calendar lives at Dashboard > Calendar, and it's a single continuous view you scroll through month by month rather than separate month, week, and day tabs. Everything tied to your account — retreats, wellness services, and experiences — shows up on the same timeline.
What shows up on the calendar
Each day on the calendar can carry more than one kind of entry. The legend at the bottom breaks it into three colors:
- Upcoming bookings and blocks
- Past dates, shown in a muted gray
- Blocked dates, shown in orange
Behind that legend, the calendar tracks several underlying types of entries: retreat sessions, wellness service bookings, experience bookings, ticket bookings, accommodation bookings, events synced in from an external calendar, and dates you've manually blocked yourself. Clicking any entry opens a detail sidebar on the right with the specifics — who booked, what listing, and the dates involved.
Blocking dates
Use a block when a room, venue, or your own schedule won't be available, independent of whether anything is already booked. Clicking an open date on the calendar opens a "Block capacity" window where you:
- Pick which retreat the block applies to (only your published retreats are listed)
- Set a date range — the start date and an end date that is exclusive, so blocking one night means setting the end date to the following day
- Choose how many spots to block, which defaults to that retreat's full capacity
- Add an optional note, for your own reference, like "Maintenance"
Once saved, the blocked range shows up in orange on the calendar. Clicking it again opens the same detail sidebar, where you can remove the block if your plans change.
Who can do what
Calendar permissions follow your team role. Owners and managers can block dates and see the full detail sidebar. Staff members get a view-only calendar — the block controls simply aren't shown, so there's no risk of a staff member accidentally closing out availability.
Syncing an external calendar works a little differently: because the iCal feed URL is tied to the host account rather than whichever teammate happens to be signed in, only the account owner can manage calendar link settings. Managers and staff won't see that option at all.
Related help
For a fuller walkthrough of the calendar screen, see "Tour of host calendar" and "Calendar views." For the exact steps to block or unblock a date, see "Block dates."
Frequently asked questions
- Can anyone on my team block dates?
- Only the owner and managers can block dates. Staff accounts get a view-only calendar, so the blocking controls don't appear for them.
- What's the difference between a booking and a block on my calendar?
- A booking is a guest's actual reservation. A block is capacity you've removed yourself — for maintenance, personal time, or anything else — and it shows in orange rather than the booking colors.
- Can I connect my Finding Retreats calendar to another calendar app?
- Yes, through the calendar link settings, which sync availability via an iCal feed. This is account-level and only available to the owner, since the feed is tied to the host account rather than an individual team member.
- How do I remove a block I created by mistake?
- Click the blocked date on your calendar to open its detail sidebar, then remove it from there. Only owners and managers can do this.